Imprint and Privacy Policy

Imprint

Information according to § 5 TMG:

German Biochar e.V.

Postal address:

Distelfeldstraße 15
71229 Leonberg
Germany

Contact:

Email: forum@german-biochar.org

Local court Stuttgart
VR 722934

VAT ID (USt-IdNr.):
DE361318896

Represented by:

Benedikt Zimmermann, 1st Chairman
Carolin Güthenke, 2nd Chairwoman

Contact:

Phone: +49 7152 900 999 6
Fax: 07152 331109-1
E-mail: forum@german-biochar.org

Responsible for the content according to § 55 Abs. 2 RStV:

Leopold Steinbeis

Image Source References:

Image Sources:

Odeta Catana
Benedikt Zorn
Kerstin Hellmuth

Source:

eRecht24

Privacy policy

1. Overview of Data Protection

General Information

The following information provides a simple overview of what happens to your personal data when you visit this website and / or attend the German Biochar Forum. Personal data refers to any data by which you can be personally identified. Detailed information on the topic of data protection can be found in our privacy policy below.

What rights do you have regarding your data?

You have the right to receive information about the origin, recipients, and purpose of your stored personal data at any time, free of charge. You also have the right to request the correction or deletion of this data. If you have given your consent to data processing, you can withdraw this consent at any time for the future. Furthermore, you have the right to request the restriction of the processing of your personal data under certain circumstances. Additionally, you have the right to lodge a complaint with the competent supervisory authority. You can contact us at any time regarding these rights and other questions about data protection.

Data Collection on This Website

Who is responsible for data collection on this website?

The data processing on this website is carried out by us as the website operator. Our contact details can be found in the section “Notice Regarding the Data Controller” in this privacy policy.

How do we collect your data?

Your data is collected, on the one hand, by you providing it to us. This may, for example, be data that you enter into a contact form. Other data is collected automatically or with your consent by our IT systems when you visit the website. This includes primarily technical data (e.g., internet browser, operating system, or the time of the page visit). The collection of this data occurs automatically as soon as you enter this website.

What do we use your data for?

Part of the data is collected to ensure the error-free provision of the website. Other data may be used to analyze your user behavior.

Analytics Tools and Third-Party Tools

When visiting this website, your browsing behavior may be statistically evaluated. This is primarily done using so-called analytics programs. Detailed information about these analytics programs can be found in the following privacy policy.

Data Collection regarding the event “German Biochar Forum”

Who is responsible for data collection for the event?

The data processing for the event is carried out by us as the event organizer. Our contact details can be found in the section “Notice Regarding the Data Controller” in this privacy policy.

How do we collect your data?

Your data is collected, on the one hand, by you providing it to us. This may, for example, be data that you enter into a event registration form. Other data is collected by us when you visit the event. This includes primarily manually gathered attendance data, but can include further photos, videos and verbal contributions during the event.

What do we use your data for?

Part of the data is collected for event logistics. Other data may be used to advertise and optimize future events and analyze event attendance.

2. Hosting

We host the content of our website with the following provider:

Strato

The provider is Strato AG, Otto-Ostrowski-Strasse 7, 10249 Berlin, Germany (hereinafter referred to as “Strato”). When you visit our website, Strato collects various log files, including your IP addresses. Further information can be found in Strato’s privacy policy: https://www.strato.de/datenschutz/. The use of Strato is based on Article 6(1)(f) GDPR. We have a legitimate interest in the most reliable presentation of our website. If a corresponding consent has been requested, processing is carried out exclusively based on Article 6(1)(a) GDPR and Section 25(1) TDDDG, provided the consent includes the storage of cookies or access to information on the user’s device (e.g., device fingerprinting) within the meaning of the TDDDG. Consent can be revoked at any time.

Data Processing Agreement

We have entered into a data processing agreement (DPA) for the use of the aforementioned service.

3. Event

Event Platform

We manage the event planning with an online platform from SEWOBE. The provider is SEWOBE AG, Werner-Haas-Straße 8, 86153 Augsburg, Germany (hereinafter referred to as “SEWOBE”). When you visit our event registration page, an order form from SEWOBE is displayed, which collects various log files, including your IP addresses. Further information can be found in SEWOBE’s privacy policy: https://www.sewobe.de/datenschutz/. The use of SEWOBE is based on Article 6(1)(f) GDPR. We have a legitimate interest in the most effective management of our events. If a corresponding consent has been requested, processing is carried out exclusively based on Article 6(1)(a) GDPR and Section 25(1) TDDDG, provided the consent includes the storage of cookies or access to information on the user’s device (e.g., device fingerprinting) within the meaning of the TDDDG. Consent can be revoked at any time.

We have entered into a data processing agreement (DPA) for the use of the aforementioned service.

Live In-Person Event

During the live event photos and videos as well as verbal contributions will be recorded for documentation and marketing purposes. The use of photos, videos and verbal contributions for marketing purposes is based on Article 6(1)(f) GDPR. We have a legitimate interest in effective documentation and marketing of our events. If a corresponding consent has been requested, processing is carried out exclusively based on Article 6(1)(a) GDPR. Consent can be revoked at any time.

Online Event

We manage online events with the video conferencing tool Zoom. The provider is Zoom Communications, Inc., 55 Almaden Blvd, Suite 600, San Jose, CA 95113, USA (hereinafter referred to as “Zoom”). When you participate in an online event, Zoom collects various log files, including your IP addresses. Further information can be found in Zoom’s privacy policy: https://www.zoom.com/en/trust/privacy/privacy-statement/. The use of Zoom is based on Article 6(1)(f) GDPR. We have a legitimate interest in the most effective online distribution of our events. If a corresponding consent has been requested, processing is carried out exclusively based on Article 6(1)(a) GDPR and Section 25(1) TDDDG, provided the consent includes the storage of cookies or access to information on the user’s device (e.g., device fingerprinting) within the meaning of the TDDDG. Consent can be revoked at any time.

We have entered into a data processing agreement (DPA) for the use of the aforementioned service.

Visitor List

During the event registration process, we collect the full name, and employer of all attendees for the purpose of sharing the attendance list with other attendees for networking purposes. Attendees are informed at the event, via a notice on the ticket and optional additionally in advance via email by the purchaser of the ticket about the distribution of the attendance list. The distribution of the attendance list among attendees is based on Article 6(1)(f) GDPR. The German Biochar Forum serves, next to being a platform for knowledge exchange, also for networking among industry participants. Therefore, we have a legitimate interest in sharing the attendance list with attendees. You have the right to object to the distribution of your name and employer at any time until 24 hours before the event by sending an email to info@german-biochar.org.

4. General Information and Mandatory Details

Data Protection

We take the protection of your personal data very seriously. We treat your personal data confidentially and in accordance with statutory data protection regulations as well as this privacy policy. When you use this website and register for an event, various personal data will be collected. Personal data refers to data with which you can be personally identified. This privacy policy explains what data we collect and what we use it for. It also explains how and for what purpose this happens. We would like to point out that data transmission over the Internet (e.g., communication via email) can have security vulnerabilities. Complete protection of data from access by third parties is not possible.

Notice Regarding the Data Controller

The data controller for data processing on this website is:
German Biochar e.V.

Distelfeldstraße 15
71229 Leonberg
Germany

Phone: +49 7152 900 999 6
E-mail: forum@german-biochar.org
Website: https://www.german-biochar.org

The data controller is the natural or legal person who, alone or jointly with others, determines the purposes and means of processing personal data (e.g., names, email addresses, etc.).

Storage Duration

Unless a more specific storage period has been mentioned within this privacy policy, your personal data will remain with us until the purpose for data processing no longer applies. If you make a legitimate request for deletion or revoke your consent for data processing, your data will be deleted, provided we have no other legally permissible reasons for storing your personal data (e.g., tax or commercial retention periods); in the latter case, deletion occurs after these reasons no longer apply.

General Information About the Legal Basis for Data Processing on This Website

If you have given your consent to data processing, we process your personal data based on Article 6(1)(a) GDPR or Article 9(2)(a) GDPR if special categories of data under Article 9(1) GDPR are processed. In the event of explicit consent to the transfer of personal data to third countries, the data processing is also carried out based on Article 49(1)(a) GDPR. If you have consented to the storage of cookies or access to information on your device (e.g., via device fingerprinting), the data processing is additionally carried out based on § 25(1) TDDDG. Consent can be revoked at any time. If your data is required for the performance of a contract or pre-contractual measures, we process your data based on Article 6(1)(b) GDPR. Furthermore, we process your data if this is necessary to fulfill a legal obligation based on Article 6(1)(c) GDPR. Data processing may also be based on our legitimate interest under Article 6(1)(f) GDPR. Information on the specific legal basis applicable in individual cases is provided in the following sections of this Privacy Policy.

Recipients of Personal Data

As part of our business activities, we collaborate with various external parties. This may involve the transfer of personal data to these external parties. We only share personal data with external parties if it is necessary for contract fulfillment, if we are legally obligated to do so (e.g., sharing data with tax authorities), if we have a legitimate interest under Article 6(1)(f) GDPR in sharing the data, or if another legal basis permits the data sharing. When engaging processors, we only share personal data of our customers based on a valid data processing agreement. This legally required agreement ensures that processors handle the personal data of our website visitors solely according to our instructions and in compliance with the GDPR. In the case of joint processing, a joint processing agreement is concluded.

Revocation of Your Consent to Data Processing

Many data processing activities are only possible with your explicit consent. You can revoke previously given consent at any time. The legality of data processing carried out before the revocation remains unaffected by the revocation.

Right to Object to Data Collection in Special Cases and to Direct Advertising (Article 21 GDPR)

IF DATA PROCESSING IS BASED ON ARTICLE 6(1)(E) OR (F) GDPR, YOU HAVE THE RIGHT TO OBJECT TO THE PROCESSING OF YOUR PERSONAL DATA AT ANY TIME FOR REASONS ARISING FROM YOUR PARTICULAR SITUATION; THIS ALSO APPLIES TO PROFILING BASED ON THESE PROVISIONS. THE RESPECTIVE LEGAL BASIS FOR PROCESSING CAN BE FOUND IN THIS PRIVACY POLICY. IF YOU OBJECT, WE WILL NO LONGER PROCESS YOUR AFFECTED PERSONAL DATA UNLESS WE CAN DEMONSTRATE COMPELLING LEGITIMATE GROUNDS FOR THE PROCESSING THAT OVERRIDE YOUR INTERESTS, RIGHTS, AND FREEDOMS, OR THE PROCESSING IS FOR THE ESTABLISHMENT, EXERCISE, OR DEFENSE OF LEGAL CLAIMS (OBJECTION UNDER ARTICLE 21(1) GDPR). IF YOUR PERSONAL DATA IS PROCESSED FOR DIRECT ADVERTISING PURPOSES, YOU HAVE THE RIGHT TO OBJECT TO THE PROCESSING OF YOUR PERSONAL DATA FOR SUCH ADVERTISING AT ANY TIME; THIS ALSO APPLIES TO PROFILING IN CONNECTION WITH SUCH DIRECT ADVERTISING. IF YOU OBJECT, YOUR PERSONAL DATA WILL NO LONGER BE USED FOR DIRECT ADVERTISING PURPOSES (OBJECTION UNDER ARTICLE 21(2) GDPR).

Right to Lodge a Complaint with the Competent Supervisory Authority

In the event of violations of the GDPR, data subjects have the right to lodge a complaint with a supervisory authority, particularly in the Member State of their habitual residence, workplace, or the location of the alleged violation. This right to lodge a complaint is without prejudice to other administrative or judicial remedies.

Right to Data Portability

You have the right to receive the data we process automatically based on your consent or in the performance of a contract in a common, machine-readable format. If you request the direct transfer of the data to another controller, this will only occur if it is technically feasible.

Right to Access, Rectification, and Erasure

Within the framework of the applicable legal provisions, you have the right to access stored personal data about you at any time, including its origin and recipients, and the purpose of the data processing, as well as, if applicable, a right to rectification or erasure of this data. You can contact us at any time regarding this or with other questions about personal data.

Right to Restriction of Processing

You have the right to request the restriction of the processing of your personal data. You can contact us at any time regarding this. The right to restriction of processing applies in the following cases:

SSL or TLS Encryption

This site uses SSL or TLS encryption for security reasons and to protect the transmission of confidential content, such as orders or inquiries you send to us as the website operator. You can recognize an encrypted connection by the fact that the browser’s address line changes from “http://” to “https://” and by the lock symbol in your browser line. When SSL or TLS encryption is activated, the data you transmit to us cannot be read by third parties.

5. Data Collection on This Website

Cookies

Our website uses “cookies.” Cookies are small data packets that do not harm your device. They are either stored temporarily for the duration of a session (session cookies) or permanently (persistent cookies) on your device. Session cookies are automatically deleted after your visit. Persistent cookies remain stored on your device until you delete them yourself or your web browser automatically deletes them. Cookies can be from us (first-party cookies) or from third-party companies (so-called third-party cookies). Third-party cookies enable the integration of specific services from third-party providers within websites (e.g., cookies for processing payment services). Cookies serve different purposes. Many cookies are technically necessary because certain website functions would not work without them (e.g., the shopping cart function or video display). Other cookies may be used to analyze user behavior or for advertising purposes. Cookies required for the electronic communication process, to provide certain features you requested (e.g., for the shopping cart function), or to optimize the website (e.g., cookies for measuring web audience) are stored based on Article 6(1)(f) GDPR unless another legal basis is specified. As the website operator, we have a legitimate interest in storing necessary cookies to ensure the technically error-free and optimized provision of our services. If consent for the storage of cookies and similar recognition technologies was requested, the processing is carried out exclusively based on this consent (Article 6(1)(a) GDPR and § 25 para. 1 TDDDG); consent can be revoked at any time. You can set your browser to inform you about the setting of cookies and allow cookies only in specific cases, exclude the acceptance of cookies for certain cases or generally, as well as activate the automatic deletion of cookies when closing the browser. Disabling cookies may limit the functionality of this website. You can find which cookies and services are used on this website in the next section of our privacy policy:

Cookie Consent by Kirby Cookie Banner

Our website uses the cookie consent technology Kirby Cookie Banner to obtain your consent for storing certain cookies in your browser and to document this in compliance with data protection regulations. When you enter our website, a Kirby Cookie Banner cookie is stored in your browser, saving the consents you have given or the revocation of these consents. This data is not shared with the author of the Kirby Cookie Banner. You can change the Cookie settings here: Edit Cookie Settings. The collected data will remain stored until you request us to delete it, delete the Kirby Cookie Banner cookie yourself, or the purpose for data storage no longer applies. Mandatory legal retention periods remain unaffected. Details about Kirby Cookie Banner’s data processing can be found at: https://github.com/michnhokn/kirby-cookie-banner#readme
The use of Kirby Cookie Banner consent technology is to obtain the legally required consents for using cookies. The legal basis for this is Article 6(1)(c) sentence 1 GDPR.

Event, Newsletter and Press Release Registration Forms

If you send us inquiries via a form, your details from the inquiry form, including the contact details you provide, will be stored by us for processing the inquiry and in case of follow-up questions. We will not share this data without your consent.
The processing of this data is based on Article 6(1)(b) GDPR if your inquiry is related to the fulfillment of a contract or is necessary for pre-contractual measures. In all other cases, the processing is based on our legitimate interest in effectively processing inquiries addressed to us (Article 6(1)(f) GDPR) or your consent (Article 6(1)(a) GDPR) if this was requested; consent can be revoked at any time. The data you entered in the form remains with us until you request deletion, revoke your consent to storage, or the purpose for storing the data no longer applies (e.g., after processing your inquiry is complete). Mandatory legal provisions—especially retention periods—remain unaffected.

Inquiry via Email, Telephone, or Fax

If you contact us by email, telephone, or fax, your inquiry, including all resulting personal data (e.g., name, request), will be stored and processed for the purpose of handling your concern. We will not share this data without your consent. The processing of this data is based on Article 6(1)(b) GDPR if your inquiry is related to the fulfillment of a contract or necessary for pre-contractual measures. In all other cases, processing is based on our legitimate interest in effectively handling inquiries (Article 6(1)(f) GDPR) or your consent (Article 6(1)(a) GDPR) if it was requested; consent can be revoked at any time. The data you send to us via contact requests remains with us until you request deletion, revoke your consent to storage, or the purpose for storing the data no longer applies (e.g., after your concern has been resolved). Mandatory legal provisions—especially statutory retention periods—remain unaffected.

6. Analytics Tools and Advertising

Google Analytics

This website uses features of the web analytics service Google Analytics. The provider is Google Ireland Limited (“Google”), Gordon House, Barrow Street, Dublin 4, Ireland. Google Analytics allows us, as the website operator, to analyze website visitors’ behavior. Here, we receive various usage data, such as page views, duration of stay, operating systems used, and user origin. Google may combine this data into a profile assigned to the respective user or their device. Google Analytics uses technologies that enable the recognition of users for the purpose of analyzing user behavior (e.g., cookies or device fingerprinting). The information collected by Google about the use of this website is usually transmitted to and stored on a server in the USA. The use of this analytics tool is based on Article 6(1)(a) GDPR; consent for analyzing user behavior and storing cookies can be revoked at any time. Data transfer to the USA is based on the EU Commission’s standard contractual clauses. Details can be found here: https://privacy.google.com/businesses/controllerterms/mccs/.

IP Anonymization

We have enabled the IP anonymization feature on this website. This means your IP address will be shortened by Google within member states of the European Union or other states that are part of the European Economic Area before being sent to the USA. Only in exceptional cases will the full IP address be sent to a Google server in the USA and shortened there. On behalf of this website’s operator, Google will use this information to evaluate your use of the website, compile reports on website activity, and provide other services related to website and internet usage to the website operator. The IP address transmitted by your browser as part of Google Analytics will not be merged with other Google data.

Browser Plugin

You can prevent the collection and processing of your data by Google by downloading and installing the browser plugin available at the following link: https://tools.google.com/dlpage/gaoptout?hl=en. More information on how Google Analytics handles user data can be found in Google’s privacy policy: https://support.google.com/analytics/answer/6004245?hl=en.

Data Processing Agreement

We have entered into a data processing agreement with Google and fully implement the strict requirements of the German data protection authorities when using Google Analytics.

Retention Period

Data stored by Google at the user and event level linked to cookies, user IDs (e.g., User ID), or advertising IDs (e.g., DoubleClick cookies, Android advertising ID) will be anonymized or deleted after 14 months. Details can be found at: https://support.google.com/analytics/answer/7667196?hl=en.

7. Newsletter

Newsletter Data

If you wish to subscribe to the newsletter offered on this website, we require your email address and information that allows us to verify that you are the owner of the provided email address and agree to receive the newsletter. Additional data will only be collected on a voluntary basis. We use newsletter service providers for managing the newsletter, as detailed below.

Rapidmail

This website uses Rapidmail for sending newsletters. The provider is Rapidmail GmbH, Augustinerplatz 2, 79098 Freiburg i.Br., Germany. Rapidmail is a service that helps organize and analyze newsletter distribution. The data you provide for the purpose of receiving newsletters is stored on Rapidmail servers in Germany.

Data Analysis via Rapidmail

For analytical purposes, emails sent via Rapidmail include a “tracking pixel” that connects to Rapidmail’s servers when the email is opened. This allows us to determine whether a newsletter has been opened. Additionally, Rapidmail enables us to track whether and which links in the newsletter were clicked. All links in the email are “tracking links,” which count your clicks. If you do not want your data to be analyzed by Rapidmail, you must unsubscribe from the newsletter. We provide a link to unsubscribe in every newsletter email. For more details about Rapidmail’s analytical functions, visit: https://de.rapidmail.wiki/kategorien/statistiken/.

Legal Basis

The data processing is based on your consent (Article 6(1)(a) GDPR). You can revoke your consent at any time. The legality of the data processing operations carried out prior to the revocation remains unaffected.

Storage Period

The data you provide for the purpose of receiving the newsletter will be stored by us or the newsletter service provider until you unsubscribe from the newsletter and deleted from the newsletter distribution list upon your unsubscription. Data stored by us for other purposes remains unaffected. After you unsubscribe from the newsletter distribution list, your email address may be stored in a blocklist to prevent future mailings. Data from the blocklist will only be used for this purpose and not merged with other data. This is in your interest and ours to comply with legal requirements for sending newsletters (legitimate interest under Article 6(1)(f) GDPR). The storage in the blocklist is indefinite. You can object to the storage if your interests outweigh our legitimate interest. For further details, refer to Rapidmail’s data security information at: https://www.rapidmail.com/data-security.

Data Processing Agreement

We have entered into a data processing agreement (DPA) for using the aforementioned service.

8. eCommerce and Payment Providers

Processing Customer and Contract Data

We collect, process, and use personal customer and contract data for the establishment, substantive design, and modification of our contractual relationships. Personal data regarding the use of this website (usage data) is collected, processed, and used only to the extent necessary to enable the user to utilize the service or to bill for it. The legal basis for this is Article 6(1)(b) GDPR. Customer data is deleted after the completion of the order or termination of the business relationship and after the expiration of any applicable legal retention periods. Legal retention periods remain unaffected.

Source: https://www.e-recht24.de